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Opticals Billing Software

Why K2 Optical Management Software ?

K2 Optical Management Software is a complete Point of Sale (POS) Solution for Optical shop. Our core focus is “Our Client’s” and we use that to guide our day-to-day business decisions. Try us first before purchasing any other software. We guarantee that K2 Optical Management Software will help you to easily perform all the essential shop management tasks with ease. Let us help you take your business to the next level with our Simple, Intuitive, Affordable and Advanced solution.

MASTER MODULE

This module will allow you to customize K2 Optical Management Software as per your requirements. It has various settings at admin and staff user level. Using this module you can enable or disable features that you want to use in the K2 Optical Management Software.
Create, manage and update various master data records such as Brand names, Grades / Quality. Suppliers, Tray no etc.
Various Discount setting's percentages, fixed, product wise, range wise, brand wise etc.
SMS settings, customize templates, multi language supported.
Bar-code settings, any size, any shape, print power details, you save option.
Branch wise settings to choose an order number format, Invoice number, PDF size, receipts header and footer formats.
Prescription card settings.
TAX master to store all HSN codes, GST tax %, VAT %, Additional tax options for CESS.
Email settings to send a PDF advance receipt, invoice, order form and prescriptions.
Import data from your old software or excel.
A Staff user module to create and give permissions to staff users.

PRODUCT MODULE

This module will allow you to manage all product SKU's (Stock keeping unit ) for various products like Lens, Frames, Sun Glasses / Goggles, Contact Lens, Solutions and other products. You don't have to create each product manually; products are automatically crated when data is imported or purchases is added in the system.
Stock keeping unit (SKU) list with model number, product details, purchase price, retail price, inventory tracking options. You can choose to create your own product code or use model number or system to generate unique product code.
Option to search, add, edit or delete SKU or product code.
Easily export all product codes in excel sheet.
Master data of all parameters such as color, type, gender, size, shape, material, axis, coating, vision, design, modality etc.

INVENTORY MODULE

This module will allow you to manage all product SKU's (Stock keeping unit ) for various products like Lens, Frames, Sun Glasses / Goggles, Contact Lens, Solutions and other products. You don't have to create each product manually; products are automatically created when data is imported or purchases are added to the system.
Inventory levels will show you the availability and negative stocks of any product, easy to search.
Easy to search product with model number, product code, color, size, type, gender, lens power etc.
You can add purchase for any stock right from the inventory list.
Adjust or delete mismatch or damage stocks.
Transfer stock option for multi branches, see complete stock transfer history.
Transfer stock PDF will be generated automatically with all required details.
The inventory audit feature is a unique option to validate physical stock at your store.
Complete history of all inventory adjustments.
Inventory report in grid format to easily find out lens stock power wise.

PURCHASE MODULE

It is very easy to manage purchases in the K2 Optical Management Software. You can see complete purchase history of all products supplier wise, product wise, etc. You can also record purchase returns.
Add the new purchases with complete details of TAX and Discounts.
Decide whether you want unique or common bar-code, you can also choose not to generate bar-codes.
You can also choose if inventory tracking is required or not for the purchased product.
Set two prices (Retail price and Discounted Price).
The System will pass voucher entries in the accounts module automatically for respective supplier ledger, stock in hand ledger and tax ledgers.
Grid purchase option will allow you to add the purchase of lens in bulk with power wise details (Positive, Negative or Composite). This is unique feature available only in K2 Optical Management Software.
We have also given the option to record any discounts that you have received on the purchase total bill.
You can also record any expenses like courier or handling charges that you have to pay for your purchases.
There is missing purchase price list where you can find out the products where the purchase price is missing.
Using Challan module you will be able to add purchases that you have received on Challans and later you can update their purchase bill details.

SALES MODULE

We are popular because of our single page sales module. It is very user-friendly and you can record new order in a few minutes. Also, it has all the features that are required during the sales such as Referral code, Customer notes, Tax options, Redeem Loyalty points, Apply discount coupons, Customer credit, Round off discount, Insurance claims, Cash memos etc.
Order number auto generated based on Branch settings.
Order date and delivery date are auto populated, but you can change them if you want.
Auto suggestion for a customer once you enter customer mobile number. You can select existing customer or choose to create new customer.
Referral code option to record the referral of the sale and to give commission to the referrals.
Complete customer details auto populated, you can decide what fields you want from admin settings, Age is auto calculated based on date of birth, You can store customer notes so that you can remember any important discussion with customers in the future.
Tax options to choose applicable or not applicable, CGS/SGT, IGST, VAT etc. Also, there is an option to choose additional tax like CESS. You can pre-define this in Branch settings.
Sell product using bar-code, product-code, model number, name or anything that you want. Our software is very easy because it gives you many options and you can decide which is comfortable for you.
Customize payment options like cash, card, paytm, Google pay, etc. You can add up to 10 payment options from branch settings.
Decide to generate advance receipt or direct invoice.
Once order is placed; the system will automatically generate order form, advance receipt pdf, prescription pdf, give loyalty points, generate discount coupon, send email to customer with PDF advance receipt, pass voucher entries in customer ledger, sales ledger, cash/bank ledger etc.
You can send an order form PDF to your supplier / fitter / vendor through email.
You can edit order, re-print receipts, confirm orders, edit prescription details, re-send email to customer, update loyalty points, redeem discount coupons, see payment details etc.
If you have enabled order item wise tracking you will be able to see each item in various stages like sent to fitting, receive from fitting, informed to the customer etc. You can customize these stages.
There is a courier tracking module to track and manage couriers.
A Separate list of pending insurance claims with complete details.
Daily Statement PDF is provided in sales module. This document provides summary of all receipts and payments, it will help you to manage daily cash records. This is a unique feature in the K2 Optical Management Software.

PRESCRIPTION MODULE

Eye testing and prescription are very important for optical retail business. This is why we have taken special care for recording, managing and printing prescriptions in the K2 Optical Management Software. You can store multiple prescriptions, date wise for a single customer. Each customer can also have multiple patients (their family members), you can print prescription in PDF or you can print prescription cards which are modern and very attractive.
Record new prescription along with customer date. However, when you create new order; prescription is automatically recorded in the system.
You can store patient name, Doctor / Optometrist Name, Left & Right eye vision, sph, cyl, axis, pd etc. You can store additional notes for prescriptions.
Easily you can search all prescriptions for any customer name, mobile number, doctor name, patient name etc.
You can also export all prescription records in EXCEL. Send email to customer with prescription PDF, print prescription or print prescription card.

ACCOUNTS MODULE

The K2 Optical Management Software is a complete accounting software. All its modules like purchases, sales, inventory, expenses are directly linked with accounts module. However, we have made it very simple to use and you need very minimum accounting knowledge to operate our accounting module. Also, it is not mandatory and you can choose not to use the accounting module if you are using any other accounting software.
Manage ledgers, create sub ledger, create group ledger, view ledger balance, view ledger statements, search for any ledger with name, type, ledger ID etc.
Voucher module allows you to generate new vouchers for payments, receipts, general or contra. Most of the payment and receipt vouchers are auto generated from various modules like sales and expenses.
Accounts payable and receivable list help you to find out how much amount you are yet to recover from all your customers and how much amount you owe to your suppliers.
Using trading & P/L Statement and balance sheet you can find out business performance.

BAR-CODE MODULE

The K2 Optical Management Software is capable to generate and print bar-codes for all products in any size, any shape and any pattern. You can customize your bar-code requirement from Master Settings. Bar-code makes it very easy to manage accurate inventory and create a new order in minutes.
Automatically the system will generate bar-codes for all purchases or inventories that are bulk imported.
You can print and re-print bar-codes any number of times.
Customize any type of sticker, any size of sticker in the K2 Optical Management Software.
You can choose to print whatever you want, like product name, code, model number, purchase date, retail price, discount price, you save amount, Rupee symbol, your shop logo etc.
Our software supports both laser barcode stickers or thermal barcode sticker.
Three separate lists for easy to use Bar-code module (Pending Bar-codes, Edited Bar-codes and Confirmed Bar-codes).
There is an option to edit bar-code and you will be able to change to your own bar-code, change retail price or discounted price etc.
Export all bar-codes to excel will allow you to download all bar-code data in excel file.
We also provide bar-code printing service. If you do not have printer; you can send us the details, and we will print bar-code stickers and courier them to you. You can decide if you want to print only text or you want to print your shop logo on the sticker. This service is provided at an additional cost; you can discuss with our sales representative for prices.

Core Features

  • Multiple Locations / Single Location
  • Invoice & Order Management
  • Bulk Lens & Rx management
  • Inventory Management
  • User Customization
  • Barcode Generation

Inventory

  • Manage Frames
  • Manage Lens
  • Manage Accessories
  • Next eye checkup Reminders
  • Damage And Shrinkage
  • Physical Counts

Reports

  • Sale Report
  • Purchase Summary
  • Day Book
  • Stock Detail
  • Profit & Loss
  • End of Day Report